Project Coordinator

Location: United States
Job category: Supply Chain/Logistics
Project Coordinator
Job Description:
Position Title: Project Coordinator
Salary Range:
Location: New-Jersey HQ- Hamilton, NJ
Desired Skills:
Description:  Project Coordinator

Billtrust is an award winning organization that is enjoying explosive growth. Hundreds of companies throughout North America outsource their billing process to Billtrust. We are helping these companies achieve remarkable savings as we transition them from paper to an electronic world. Among a long list of our accolades are New Jersey Growth Company of the Year and a fourth consecutive annual listing on the Inc 5000. Recently, our CEO was named New Jersey Entrepreneur of the Year by Ernst & Young.

At the core of our success is a high energy, talented staff with diverse skills and a unified focus on delivering product excellence and customer value.

Winning is fun; we’re having a ball. Consider joining the Billtrust team!

Position Summary:

The Project Coordinator will assume responsibility for end to end delivery of customer enhancements and modifications. It is expected that the Project Coordinator will learn our products and become the go to person for implementation of specific product add-ons. The Project Coordinator will be responsible for working with our third party vendors for status updates which will also assist Project Managers in support of larger implementations.
The Project Coordinator will coordinate project activities and deliverables. They will be responsible, in full or in part, for any deliverables outlined by the Manager or Project Managers to achieve project objectives and complete other tasks as assigned by the Project Managers.

Key Responsibilities
* Create and maintain schedules for multiple projects while communicating progress to key stakeholders.
* Manage and coordinate project meetings and record/maintain meeting minutes; record and maintain project issues, risks, scope changes, decision logs, and resource management issues.
* Build repeatable processes in support of key product areas.
* Act as PMO point of contact while engaging with third party vendors such as Cybersource and Fiserv.
* Stand in for Project Managers when needed.
* Effectively work with the client to effectively gather business requirements and manage client expectations.
* Proactively communicate accurate and timely implementation status reports, issues and risks and maintain open communication with assigned development teams.
* Utilize a sense of urgency to provide immediate escalation of project ‘red flags’ and/or conflicts
* Assess project issues and identify solutions to meet productivity, quality and customer goals.

* Guarantee the attainment of key milestones by proactively tracking metrics and project outputs.
* Conduct planning and operational readiness assessments to provide an effective transition into production.


* 1-3 years related project management support/coordination experience, and experience with project scheduling tool(s) or the ability to learn using a combination of education and internship experience.
* Excellent analytical, organizational, and communication skills.
* Ability to handle multiple tasks and priorities.
* Familiarity with project management methodologies and best practices.
* The ability to effectively interact with all levels of the organization as well as external clients to clearly communicate status and risks.
* Proven aptitude and perseverance in problem solving and learning.

We offer:

* Competitive salary, commissions and stock options
* Medical, dental, vision, long term disability and life insurance
* 401(k) with company match
* Flexible spending account
* Generous Paid Time Off and Floating Holidays
* Fast-paced work environment with minimal bureaucracy

Visit us at wxx.xxxxxxxxx.xxm

Offer type:

Required languages: English (advanced)
Open to these areas of study: Accountancy, Banking, Business Studies, Economics, Engineering, Engineering – Aeronautical, Engineering – Agronomy, Engineering – Chemical, Engineering – Civil, Engineering – Computer, Engineering – Electrical, Engineering – Electronic, Engineering – Mechanical, Engineering – Technology, Financial Management, Hospitality – Catering / Hotel Management, Industrial Relations and Personnel Management, Management Science, Manufacturing Sciences (including CAD – CAM – CAE), Marketing and Sales Management, Materials Science, Secretarial Studies, Telecommunications, Tourism

Job open to:

Students and Graduates

Job Starts on:

Not specified

Job Ends on:

Not specified